Tag: Productivity

Organizing Your Writing In The Workplace: Top 10 Tips For Enhanced Productivity

Three focuses of my blog are Blogging and Writing, and Career Discussions and Workplace Discussions. Your ability to write is one of your most critical skills. It is critical in the workplace and you want to use it to maximize productivity. The following contributed post is entitled, Organizing Your Writing In The Workplace: Top 10 Tips For Enhanced Productivity.

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Effective communication in today’s fast-paced work environments is of utmost importance. Writing professionally organized emails, reports, memos or presentations not only shows professionalism but can increase productivity as ideas flow more easily while saving time and preventing misinterpretations of messages – this blog post contains 10 useful tips that will ensure your writing blends into an office setting seamlessly.

1. Assess Your Audience

Before creating any content for publication, conduct an extensive assessment of who your target audience is. Take their needs, preferences and understanding into account when crafting messages tailored specifically for them; whether that involves writing technical reports for colleagues or client proposals – taking this step will make writing much more successful and productive!

2. Craft and Outline

Outlining is at the core of organized writing. Before beginning to draft your piece, take some time to brainstorm key points and structure in an outline that helps keep ideas organized logically while remaining easy for readers to follow; this roadmap keeps thoughts focused and prevents divergences as you compose.

3. Employ Clear and Concise Language

Time in the workplace is of utmost importance, so no one wants to waste it reading lengthy sentences. Opting for concise language which effectively conveys your point will save yourself and others valuable minutes; aim for simplicity without diminishing its message’s essence.

4. Present One Idea Per Paragraph

In order to enhance clarity and avoid reader disorientation, aim at presenting one concept at a time per paragraph. When changing topics or concepts, begin new paragraphs as visual cues for your readers that something has altered.

5. Integrate Headings and Subheadings for Effective Organization

These elements serve two functions. Readers can quickly locate information they seek while significant headings provide focus for writers composing each phase of a project.

6. Proofread and Edit

Grammar and spelling errors can quickly undermine an organized writing piece’s effectiveness; to ensure readers receive clear messages while helping transform ideas into impactful writing pieces, be sure to proofread and edit before finalizing a work. Not only will proofreading/editing ensure readers enjoy ease of comprehension for reading purposes but it can help transform those thoughts into impactful works that engage readers as well.

7. Bullet Points and Lists

Bullet points and lists offer an easy-to-understand format, helping readers absorb key concepts quickly. Furthermore, lists allow us to present multiple ideas or options at once.

8. Take Full Advantage of Technology

Take full advantage of technology! There is an abundance of writing tools and software out there which can assist in organization, revision and collaboration – including grammar checkers or project management platforms which streamline writing processes while increasing overall productivity. You may want to use resources like zoho writer which can be a huge help!

9. Set Up A Review Process

An effective review process should always be in place when working on important documents or projects such as thesis or dissertation submissions, to make sure fresh eyes spot mistakes more quickly while providing constructive criticism that helps develop organizational writing styles and structures more successfully.

Make sure someone from outside your department carefully reviews the document or project in question so as to offer valuable constructive criticism that could enhance organizational writing styles and structures further.

10. Review Your Writing Style Guide Regularly

Maintaining consistency within any workplace setting is of utmost importance; to promote it effectively in yours, consider developing and adhering to a writing style guide which sets forth grammar, punctuation, tone and formatting standards that all writers in your organization abide by when writing across teams or individually for consistent practices and improved team writing results more quickly together than separately.

With consistent styles as an outline to work from team writing can produce results faster together than independently.

Final Thoughts

Organization of your writing in the workplace is an invaluable skill that will mark you out as an effective communicator. Knowing who your target audience is, outlining content carefully, using clear language and employing impactful persuasion techniques are just some of the keys to successful workplace writing! Apply these tips, and watch as both personal and financial benefits accrue through increased written communication! Enjoy happy writing!

Effective Ways To Boost Employees Productivity Levels In 2020

Two key focuses of my blog are Current Events and Organizational/Management Discussions. The Coronavirus/Covid-19 pandemic has significantly affected the landscape of most workplaces. A continual consideration for managers is how to maximize employee productivity. The following contributed post is entitled, Effective Ways To Boost Employees Productivity Levels In 2020.

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2020 has been a strange and scary year for everyone thanks to the Coronavirus pandemic. Out of what seemed like nowhere, the entire world was hit hard by the virus, causing many countries to go into complete lockdown and forcing businesses to adapt around these rules. Whether your team worked from home, or you were able to stay open due to being key workers, if your business has made it this far then congratulations! It’s likely that your team has worked hard during these strange months, and you may be beginning to notice a little lackluster in their efforts – and that’s totally understandable given the year we’ve had! However, to ensure your business continues to thrive, it’s your job to keep productivity levels high, and here are some effective ways to boost your employees productivity in 2020.

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Give them incentives

As a boss, you expect your staff to work hard but sometimes, motivation can drop and a great way to boost their productivity is by giving incentives to your staff. Your employees may already have the advantages of using your Health Reimbursement Account, so you may want to look for more creative incentives! You could offer a day off completely paid if targets are met, or vouchers for money off their favourite brands. Having something exciting to work towards is an extremely effective way of boosting productivity levels, and it’s a great way of saying thank you to your staff for working so hard!

Reevaluate your office layout

Sometimes motivation and productivity levels can drop because of your surroundings. Rooms with little to no natural light, boring and dull decor, and even an office layout can affect this, so shake things up! Provided you’re complying with COVID-19 office regulations, you could experiment with different seating plans, the direction desks are facing, or even treat your staff to brand new office chairs to maximise their comfort while working. A great way of achieving this is by speaking directly to your staff so they can voice their opinions and ideas. Creating an environment where everyone works well will help your business thrive.

Switch up roles

Job roles can become mundane when you do them day in and day out for months or years on end, so why not switch up your employees job roles a little? If possible, allow your team to switch roles for a day or two each week to keep things interesting. Not only that, more ideas and opinions for each job role could lead to bigger things for your business. Obviously, this might not be applicable for specialist job roles, but generic roles such as answering the phone or data entry could be switched up to keep things interesting for your staff.

Millions of businesses have been forced to close thanks to the pandemic, and if yours is still going but your staff are struggling with motivation or productivity, then use this guide to help bring those levels back to where they should be. Remember that showing gratitude for all of your employees hard work will make the world of difference.

How Does Light Impact Productivity Levels?

Two key focuses of my blog are Organizational and Management Discussions and Technology. When you’re running an organization and are in management, a huge consideration is how to create the optimal workspace to get the most productivity out of your staff. It turns out that light has a lot to do with this. The following contributed post is entitled, How Does Light Impact Productivity Levels?

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Many business owners do not consider the lighting in their offices; they simply go for the cheapest solution they can find in order to keep their costs down. However, this could be costing you money, as poor lighting can have an extremely detrimental impact. In fact, did you know that 68 per cent of employees complain about the lighting situation in their office? With that being said, read on to discover more about the issue and why LED office lighting is a must.

Light and productivity in the office
First, let’s take a look at how lighting has an impact on productivity. It is believed that poor lighting accounts for a two per cent loss in productivity per year. This may not sound like a lot, but that is two per cent for each worker! Moreover, 24 per cent of office workers have stated that discomfort and eyestrain has caused a loss of work. When the lighting is poor, it puts unnecessary strain on the eyes, which is only made worse when workers spend all day looking at a computer screen. Their eyes become irritable and they experience discomfort, which means they cannot work as efficiently. Some people need to take themselves away from the environment so that their eyes go back to normal.

This is why you would be wise to consider investing in LED lighting for your offices. There are many benefits associated with going down this route. One of the main reasons they are ideal for the workplace is because they do not contain any toxic elements, and a lower amount of energy consumption is used as well. Not only does this ensure a better working environment, but also you don’t have to worry about your utility bills going up either. In fact, you are more likely to save, as these bulbs are much more energy-efficient. All in all, you will be shocked by how much of a difference LED office lighting can have on productivity levels.

Light and productivity in an industrial setting
Choosing lighting solutions with care is not only important when it comes to an office setting, but it makes a massive difference in warehouses and in a commercial setting as well. If you speak with experienced manufacturer engineering consultants, they will tell you that lighting plays a massive role when creating a manufacturing center for any client. Not only does it make a massive difference in terms of productivity, but it is imperative when it comes to safety as well.

If you do not have the correct lighting within an industrial setting, you could easily end up creating an environment whereby people cannot do their work properly. This presents massive dangers when using heavy machinery, which need to have the perfect setting. You cannot afford to cut corners or take any sort of risk.

So there you have it: an insight into lighting and the important role that it plays in any sort of commercial setting. This should never be ignored at any business!

How To Get Your Employee Productivity Up!

Three key focuses of my blog are Financial Literacy/Money, Business/Entrepreneurship and Organizational and Management Discussions. When you’re running a business or an organization, one of your challenges is getting and keeping your you employee’s productivity up. It’s an important consideration as employee productivity is the lifeblood of your business or organization. The following contributed post is entitled, How To Get Your Employee Productivity Up!

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If there is one thing that most employees of various businesses can agree on, it’s that they don’t feel motivated enough to give their all when they turn up for work. Everyone can sit at a desk and twiddle their thumbs while moving from task to task, but you want the people working for you to feel like they have some excitement – some reason to keep going!

Your people are going to create worth for your business, and you want to repay them for that. It’s their job to make money for you, and it’s your job to continue to make your staff feel inspired and like they want to be in your place of business. Of course, there is no true guarantee of being the best company in the eyes of your staff, but your ability to inspire hard work is important. So, let’s take a look at how you can get your productivity up in your employees!

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● The very first thing that you can do is get to know your staff. Your employees are so much more than just a job title and a list of skills on a resume. You want people in your business that you can have fun with and build up an office camaraderie with; and you need to get to know them for that to happen. You do need to make sure that you keep your personal and professional lives separate, but it’s still important to get to know them on a personal level.
● Planning events with Mtievents.com can help you to offer your employees something real to aspire to. Fun has to be a part of the business mix, and you can inject it in so many more places if you have regular events planned. Incentivising your staff is vital for productivity, as is planning your next business party!
● One of the most important things that any business needs is open communication with their staff. Your people should feel like they can come to you with anything, and demonstrating an open door policy is so important for that to occur. Don’t forget that your staff will likely have problems outside your business, so if you’re showing that you can offer them support at work, you’re going to do well at motivating them.
● Training is one of the biggest tools that you have for success in your business. Education allows people to scale up their skills and progress and while that may mean they progress beyond your business, it’s a part of your job to ensure that they have the best possible future. From in-house training to e-learning, you have options to give your staff. Why not lay them out to them and offer help?

People who work for you should feel like they have something to work for. It’s up to you to motivate and inspire people and it’s up to you to ensure that you are offering something that they cannot say no to. Try the tips above and make it work!

Office Technology that Will Improve Your Staff Productivity

Three of the key focuses of my blog are Financial Literacy/Money, Business/Entrepreneurship and Technology. A key to running any business/organization today is having the proper technology in place. Doing so will have improve your staffs productivity and your overall efficiency. The following contributed post discusses this and is entitled, Office Technology that Will Improve Your Staff Productivity.

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If you would like to stay competitive in your marketplace without having to invest a lot of money in new processes and procedures, you can rely on technology to help you improve the productivity of your staff while making their life in the office easier. Companies are looking for new ways of providing more value to their customers at a lower cost, and some smaller IT improvements can do just that. Find out more below.

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Customer Chat

It is important that you answer customers’ queries as soon as possible. Today’s consumers’ attention span is much shorter than the previous generation’s and they are looking for immediate answers. You can find a system that will gather all the feedback and pop up on one of your employees’ computers, so they don’t have to stay logged into various systems and get distracted just to provide excellent customer service.

Shared Calendar

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If collaboration is something that is necessary in your business, you will need to allow your staff to work on projects together and collaborate. You can create a virtual workplace where they can share and update projects. While a Google Suite system might do the job in the beginning, you might want to talk to an expert at inc-systems.com/services/managed-it-services/ to find out whether or not your business could benefit from a custom calendar and a CMS system.

Cloud Computing

It is crucial that you encourage the use of cloud computing. You will not only be able to automatically back up your files and take notes, share insights, update your team on the go, but also share information with your customers faster. You will have to install advanced security, though, so you can prevent the accidental disclosure of sensitive information.

Social Media Tools for Scheduling

If you are involved in digital marketing, you might have a member of staff updating your social media accounts and posts regularly. If they have other jobs as well, they will find managing everything very challenging. Instead of giving them half an hour a day, every day, you can allocate a few hours every month when they can schedule the jobs ahead. You can use an advanced scheduling and posting service and a social media calendar to make the most out of your reach and engagement.

Digital Learning Platform and Knowledge Base

It is also important that you empower your staff and help them become more efficient. This is why improving your office technology is necessary. If you have a knowledge base available for staff, they will find the answers without having to speak to a manager, and deal with customer queries faster and more professionally. You might also deliver your regular training or updates using your internal systems accessible any time, so they can complete the tasks when they are not compromising customer service or their own productivity.

Upgrading your office IT system can help you manage the different tasks in your company and improve your staff productivity at the same time.

Productivity Fails That Are Eating Your Business’s Profits

Two of the focuses of my blog are Financial Literacy/Money and Business/Entrepreneurship. When you start a business, it’s important to manage productivity as best you can so you can maximize profits. In order to do so, it’s important to think about where your productivity can be diminished. The following contributed post is thus entitled, Productivity Fails That Are Eating Your Business’s Profits.

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In the business world, time is money, and that means if your business is not spending your time in the right way, it ultimately impacts your overheads and so your profits. To that end, it is absolutely crucial that you avoid as many productivity fails as you possibly can. A topic you can read more about on the post below.

Emails

Emails are an excellent form of communication, in some cases. One of these cases is not between the employees that work in the same office or building. In fact, emails after a lousy way for people like that to communicate because they often cause more confusion and take up additional time in clarification that walking three desks over and actually asking the person would.

To that end, be sure to implement a no or minimum internal emails policy in your business. You may just be pleasantly surprised at the positive impact this can have on productivity.

IT fails

Few successful businesses work without IT these days, and in most cases, digital tech is integrated into every stage of a company’s process. This is fantastic for the most part because it speeds things up, allows users access to more information, and automates tasks, so they don’t have to be done by humans. Something that can actually improve productivity because it frees up staff to focus on critical responsibilities.

However, it also means that your entire business is dependent on your IT network being up and running effectively. Something that means when it does go down you can expect massive problems with productivity company-wide.

Happily, there is a way that you can prevent this from even becoming an issue, and it’s by ensuring that you proactively monitor your network.

In fact, network monitoring can pick up any issues before they become major ones and slow down your employee’s work. Something that can save you from having to deal with countless hours of downtime and increase your business productivity, and so your profits no end.

Workaholic culture

Believe it or not, working too hard and encouraging your employees to do the same is incredibly bad for productivity. This is because humans are only capable of focusing on a certain task for a short amount of time, and if you regularly encourage people to go beyond this, they will work slower and less productively.

To that end, encouraging regular breaks not only throughout the day but with vacations days as well is absolutely necessary.

Poor training and onboarding

When people don’t feel secure in their roles, they are unlikely to work most productively. What that means is that skimping on staff training and onboarding programs may seem financially viable in the short term, but over time you could actually be hurting your business’s profits.

In fact, staff training in both hard and soft skills doesn’t just affect productivity, but also customer service too. Something that makes it an essential aspect of running a business to get right, if you want to turn a decent profit.

10 Ways to 10x Your Productivity

The first principle of my blog is Creating Ecosystems of Success. No matter what you’re trying to accomplish, it’s important to be able to get the most out of yourself and your abilities. While important, it’s not something that obvious to everyone. The following contributed post is thus entitled, 10 Ways to 10x Your Productivity.

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We’re all looking to squeeze more from our lives, yet we are limited to only having a certain number of hours in each day. Therefore, we need to find ways to get more done in less time.

In this article, we’re going to take a look at ten great ways to boost your productivity this year.

1. FIND OUT WHEN IS BEST TO WORK FOR YOU
We all have our own inner rhythm when it comes to the best time of day for us to work, for instance, many creative people find that working through the early hours of the morning can be the most productive time for them, whilst for most people, the early morning tends to be their most productive time as their brain is refreshed and their body is re-energised.

You need to work out when you are at your most productive, and focus on building a schedule around your natural rhythm rather than trying to adjust your natural rhythm, which can feel like a very difficult uphill struggle, at the end of the day.

2. WORK IN MORE LIGHT
One of the most vital components of creating a focused work environment is that of natural light, as the lighter a room tends to be, the more easy it tends to be to focus on the task at hand. Therefore, if you’re used to sitting down to work in a dark room, you’re setting yourself up for an uphill struggle.

Get somewhere with an abundance of natural light, or even artificial light, at worst case; just think of how much clear and productive people tend to feel when walking around an art gallery – in parts its the decluttered nature of galleries, but another large part of this is the fact there is so much light bounced around the space due to the white walls and lighting setup.

3. WORK IN SPRINTS
If you think of how much more calories people burn in high intensity interval training, where they might go flat out for twenty seconds, then rest for ten, and then go again – the same is true when it comes to focusing on your work. There are many advantages of the rotating shift, for the same reason, and you want to try to adopt this approach to your own work.

Focus in short bursts, rather than for long blocks of time, using something known as the pomodoro technique in order to ensure you maximise the maximum output when working.

4. USE THE PARETO PRINCIPLE
The Pareto Principle talks about how 20% of your activities will tend to account for 80% of your outcome… meaning, there will be just a few tasks or activities on your to do list that will have a massive impact on how much you achieve. Therefore, you want to prioritise those tasks and focus 80% of your energy on the 20% of tasks that will get you the most results.

5. USE LISTS
The world’s most successful people tend to use lists for everything. There are a wide variety of apps available to help with this, such as Wunderlist, that can help you keep track of your most important tasks. There’s something psychologically rewarding about ticking items off of your to-do list as this builds momentum, in that if you’ve ticked 3 out of 5 of your items off that list for the day, then you feel very motivated to get the other two finished.

6. DON’T TRY TO DO EVERYTHING YOURSELF
Whether in business, or your personal life, try to avoid the temptation to feel like you need to do everything yourself. Try not to overstretch yourself by taking on too many tasks and be sure to outsource low value but high time tasks, for instance, cleaning, to a supportive network of people that help ensure you get more done.

7. TAKE A VACATION
It’s really important to take a vacation from time to time, and have weekends, as so many people feel the need to work through their weekends and like they don’t have the time to take a vacation – yet, actually, the productivity benefits of having some down time are absolutely massive. Think of how even the fittest of boxers still require rests between rounds, and it’s only as a result of having that rest, that they can keep going – and come back stronger.

You need to allow yourself time to rest, and time away from your work, therefore taking a vacation from time to time and ensuring you use your weekends, are great ways to improve your productivity.

8. WORK WHEN YOU WORK
You want to be ensuring you “work when you work” meaning, when you sit down to work your focus is 100% on the task at hand – you don’t have the TV on in the background, or kids playing around your home office. You have a one track mind, in terms of the focus you have for your task – and this idea of working when you work means you can also “play when you play” or “rest when you rest”.

Too many people today are trying to cram too much into their lives, all at once – trying to balance multiple things all at the same time. The most productive way you can go about any task, is to sit and focus on it, in a very single minded manner.

9. CHUNK IT DOWN
Sometimes, we spend so much time fretting about how to approach something, that we never get started. For instance, let’s say you feel overwhelmed by having to write a big report – the first thing you want to do, is to break it down into headings and subheadings so that you can then start to fill in the gaps. Therefore, the first thing you want to do when dealing with a big task is to create the structural framework so that you can then go about filling in the gaps.

10. GET UP EARLIER
This one might sound incredibly simple, but get up an hour earlier, and use this hour to get your most important tasks done. It will skyrocket your productivity levels.