The first principle of my blog is Creating Ecosystems of Success and two key focuses are Career Discussions and General Education. A very valuable and lesser known skill when you start a business or when you get out into the professional world, is the ability to multi-task or manage multiple projects at once. The following contributed post discusses this and is entitled, Managing More Than One Project.
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As a project manager, you are going to face numerous challenges throughout your career. Often, managing one project can be challenging and stressful enough. However, when you add even more projects to the mix, the stresses and strains only multiply. Managing a number of different projects at the same time can most definitely be a challenge. However, if you follow the advice provided below, you should find it a lot easier.
Embrace project management training – There is only one place to begin, and this is with project management training. Project management courses today are designed to equip you with all of the knowledge, strategies, and technologies required to deal with any challenge that comes your way, from remote team management to handling numerous projects at once. It does not matter how long you have been in this career, a refresher course could be just the thing you need to be able to manage multiple projects at once.
Keep distractions to a minimum – It is vital to keep distractions to a minimum at all times, but this is even more so the case when you are managing numerous projects at once. You can use tools like this calendar for HR professionals to assist. There are lots of things that can get in the way of your working day. This includes ad hoc tasks, non-strategic meetings, idle conversation, and emails that are not related to the projects you are working on. Ask yourself: is this task something that is contributing to the bigger picture/meeting the project objectives? If not, it is likely that you are simply wasting your time. To cut down on these sorts of activities, you should make sure you only have meetings when essential, use a centralised scheduling process, and schedule breaks throughout the working day.
Improve communication – Communication is critical to the success of any project, and it is even more pivotal when you are working on more than one project at the same time. You must have a robust communication channel and strategy in place for all team members. Efficient communication regarding new developments, changes, and such like, are a necessity, as they are likely to impact the implementation of the project. A group collaboration tool will come in very useful here, but you need to make sure that everyone is using the software appropriately and effectively. It is a good idea to get your team members to provide a status update of every task they are working on per day. This will ensure that everyone is aware of the project status and that all team members are on the same page. It also makes it easy for you to have an overview of each project so you know exactly where each project is.
Hopefully, you now feel more prepared for managing numerous projects at once. While this can seem incredibly daunting, there is no need to stress. Follow the advice that has been given, and you should find it a lot easier to keep on top of everything.