A key focus of my blog is Creating Ecosystems of Success and a key focus is Career Discussions. In any office setting communication is key, especially with use of the technologies we have at our disposal. Good communication comes in several different forms. The following contributed post is entitled, Let’s Talk: Ways To Communicate Better.
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It becomes apparent very quickly when in an office setting that communication is key. If the smallest pieces of information aren’t passed on to the right person, productivity is going to be slowed down and vital data could be missed, causing all sorts of trouble. That’s why when you work in an office environment, that you should be doing your part to ensure that everyone is communicating effectively. Check out these tips on how to improve your communication in the office.
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Actually listen
We’ve all been there before, where we’re being spoken to and our mind goes elsewhere thinking about our own tasks or even personal matters at home. However, this isn’t going to help productivity in the office. Learn how to listen properly and if it helps, take down notes or make reminders so that you don’t forget vital information.
Cloud voice
Sometimes communication lacks in other places than the office. Perhaps your team are in and out of the office all of the time, yet you’re struggling to communicate effectively? There are easy and effective solutions like Cloud Voice available that will allow you to move email, VoIP, video conferencing and even fax your colleagues with ease. Visit https://forsythes.technology/communications-collaboration/cloud-voice-unified-communications/ to find out more about how it can help your office communicate better.
Use notes to remind yourself and others
We’re all busy and it’s easy to become tied up in other tasks. However, this can lead to forgetfulness and of course, that’s not good for productivity. Use sticky pads to leave notes for yourself and your colleagues so that if you can’t help them out straight away, at least you’ve set yourself (or them) a reminder for later. This can be especially useful when you have to remember specific details.
Schedule meetings
If you’re in and out of the office, or you’re concentrating on your own tasks, then sometimes scheduling a meeting can be more effective because it allows everyone to voice their thoughts and help improve the way the team works together. Give everyone plenty of time to think of questions and topics to discuss and that way, you’ll bond as a team and communication levels will be at an all time high.
Work on your body language and tone of voice
Finally, your body language and the tone of voice you’re using can have a big impact on how people listen, understand, and also feel about you. If the whole team is struggling to communicate well, then it might be worth looking at ways in which you should address each other in the office to ensure that things remain professional and more importantly, everything gets done on time.
